Invoicing register

Privacy policy
Last updated
23.08.2024

Registrar

Teampac Oy (2729297-1)
Dunkatie 4
07880 Liljendal

Contact person in matters concerning the register

Jyri Temonen jyri.temonen@teampac.fi +358 400 620 974

Purpose of personal data processing

Legal bases of processing data is legitimate interest. The purpose of use for the filing system is to enable the delivery of invoices to customers. Data can be used for the purposes of developing the company’s business activities. The customer has the right to prohibit the publication of data by notifying the company’s customer service by email (email address) or the filing system’s contact person.

Recipients and recipient groups

The data controller’s personnel and outsourcing partners when applicable.

Data content of the register

Invoicing register contains the following information: - First and last name of person - Community represented - Email address - Postal address - Phone number - Price and payment information - (Other?)

Regular sources of information

Data are obtained during a customer’s purchase or order from a company’s shop, online service or retailer or from client notifications when a customer uses a service provided by the company. Data are obtained from registrations made by the customer as well as other notifications received during the course of the customer relationship. Updates to names and contact information are also received from authorities and companies providing update services. Data can also be obtained from subcontractors related to the use or production of a specific service. 
The data stored in the invoicing register are used solely by the company, except when an external service provider is used to provide added value services or invoicing services, or to support credit-related decision-making. Data will not be disclosed to external parties or to the company’s partners except for purposes related to credit applications, debt collection or invoicing as well as in situations required by law. Personal data will not be transferred outside the European Union unless necessary for ensuring the technical implementation of the company’s or its partners’ activities. A data subject’s personal data will be removed upon the data subject’s request unless such removal is prohibited by legislation, outstanding invoices, or debt collection.

Personal data retention period

10 years from the end of the customer relationship.

Regular transfers of information

The data stored in the invoicing register are used solely by the company, except when an external service provider is used either to provide added value services or to support credit-related decision-making. Data will not be disclosed to external parties or to the company’s partners except for purposes related to credit applications, debt collection or invoicing as well as in situations required by law. A data subject’s personal data will be removed upon the data subject’s request unless such removal is prohibited by legislation, outstanding invoices, or debt collection.

Data transfer outside the EU or EEA

Personal data will not be transferred outside the European Union unless necessary for ensuring the technical implementation of the company’s or its partners’ activities.

Principles of register protection A: Manual material

Contact information collected during customer events and other manually processed documents containing customer data are stored in a locked and fireproof space after initial processing. Only specific employees who have signed confidentiality agreements have the right to process manually stored customer data.

Principles of register protection B: Electronic material

Only specific employees working for or on behalf of the company have the right to use the invoicing register and maintain data stored in it. Each specific user has his or her personal
username and password. Each user has signed a confidentiality agreement.
The system is protected by a firewall to prevent external
attacks on the system.

Cookies

We use cookies on our website. A cookie is a small text file that is sent to and stored on the user’s computer. Cookies do not cause any harm to the user’s computer of files. The primary purpose for the use of cookies is to improve and personalise a visitor’s user experience on our website as well as to analyse and improve the functionality and content of our site. Data collected with cookies can also be used in targeted communication and marketing as well as optimising marketing activities. Visitors cannot be identified based solely on cookies. However, data collected with cookies can be linked with possible data received from the user in other situations, for example when the user fills in a form on our website. The following types of data are collected using cookies: - visitor’s IP-address - time of visit - browsed pages and time of browsing - visitor’s browser - other? Your rights A user visiting our website has the right to prohibit the use of cookies at any time by changing his or her browser settings. Most browser software give the option of disabling cookies and of removing cookies that have already been saved. Disabling cookies may affect the functionality of the website. GOOGLE ANALYTICS We collect user statistics from our website using the Google Analytics service, the purpose of which is to monitor site activity, improve site functionality and develop marketing. The data collected cannot be linked to individual users or persons. Additionally, we collect Google Analytics Demographics data, which includes for example the age and gender of the visitor as well as topics of interest. Settings related to the collection of these data can be changed using your personal Google account at https://www.google.com/settings/ads Google Analytics -monitoring can be disabled with a Chrome add-on.

Inspection right, i.e. the right to get access to personal data.

The data subject has the right to check what data has been stored about him or her in the filing system. A request for data access must be given in writing by contacting the company’s customer service or the filing system’s contact person either in Finnish or English. The request for data access must be signed.
The data subject has the right to prohibit the processing of his or her data and its disclosure for the purposes of direct marketing, distance marketing or opinion polls by contacting the company’s customer service.

The right to transfer data from one system to another

The data subject has the right to transfer his or her own data from one system to another. The transfer request can be addressed to the registry contact person.

The right to demand correction of information

Taking into account the purposes of processing, any data stored in the filing system that is inaccurate, unnecessary, incomplete, or outdated must be erased or rectified. A written request for rectification, signed by hand, should be sent to the company’s customer service or the personal data filing system’s administrator. The request should specify what information should be rectified and on what grounds. Rectification shall be carried out without delay. Notification of rectification will be sent to the party who provided the inaccurate data or to whom the data were disclosed. If a request for rectification is denied, the responsible person of the filing system will provide a written document stating the grounds for the denial of the request for rectification. The data subject concerned may then pass the matter along to the Data Protection Ombudsman.

The right to file a complaint with the supervisory authority

If you consider that an infringement of the General Data Protection Regulation has occurred in the processing of your personal data, you have the right to lodge a complaint with a supervisory authority. The complaint can also be lodged in a member state where you are a permanent resident or where you are employed. Contact information for the Finnish national supervisory authority: Office of the Data Protection Ombudsman PL 800, Lintulahdenkuja 4, 00530 Helsinki tel. +358 29 566 6700 tietosuoja@om.fi www.tietosuoja.fi/en/

Other rights related to the processing of personal data

The data subject has the right to prohibit the disclosure of processing of personal data for the purposes of direct marketing or other marketing, the right to demand the anonymization of data where applicable, as well as the right to be completely forgotten.