Iivari Mononen Oy (0194622-8)
Länsikatu 15
80100 Joensuu
Suomi (UK)
Aino Mononen
aino.mononen@iivarimononen.fi
Recruitment register
2021-07-09
Suostumus
Legitimate interest.
The data controller’s personnel and outsourcing partners when applicable.
Personal data filing system contains the following information:
- First and last name of person
- Personal identification number
- Email address
- Postal address
- Phone number
- Photo
The name and contact information of an employee’s potential referrer may also be stored in the filing system.
Data stored in the filing system comes from the data subject.
Recruitment information is kept for 24 months, after which the information is destroyed in a secure manner.
Data in the filing system will not be disclosed to third parties
unless it is necessary for recruitment or entry into employment.
Data in the filing system will not be transferred outside the EU or the EEA.
Recruitment informations are stored in a locked cabinet to which only the archivist has access.
All other data related to the filing system is only kept in electronic format, and data are only processed electronically. Access to the data stored in the filing system is given only to such persons and in such scope that is required for the purposes of recruitment and other tasks related to start employment relationship. The filing system is kept on a protected server which is located in Finland.
The protection of all data in the filing system is carried out in accordance with the Personal Data Act (523/1999), the regulations and principles of the Information Society Code (917/2014), regulatory provisions, and good data processing practices.
Access to the data stored in the filing system is given only to such persons and in such scope that is required for the purposes of recruitment and other tasks related to start employment relationship. The filing system is kept on a protected server which is located in Finland.
The protection of all data in the filing system is carried out in accordance with the Personal Data Act (523/1999), the regulations and principles of the Information Society Code (917/2014), regulatory provisions, and good data processing practices.
The data subject has the right to check what data has been stored about him or her in the filing system. A request for data access must be given in writing by contacting the company’s customer service or the filing system’s contact person either in Finnish or English. The request for data access must be signed. The data subject has the right to prohibit the processing of his or her data and its disclosure for the purposes of direct marketing, distance marketing or opinion polls by contacting the company’s customer service.
The data subject has the right to transfer his or her own data from one system to another.
The transfer request can be addressed to the registry contact person.
Taking into account the purposes of processing, any data stored in the filing system that is inaccurate, unnecessary, incomplete, or outdated must be erased or rectified.
A written request for rectification, signed by hand, should be sent to the company’s customer service or the personal data filing system’s administrator.
The request should specify what information should be rectified and on what grounds. Rectification shall be carried out without delay.
Notification of rectification will be sent to the party who provided the inaccurate data or to whom the data were disclosed.
If a request for rectification is denied, the responsible person of the filing system will provide a written document stating the grounds for the denial of the request for rectification. The data subject concerned may then pass the matter along to the Data Protection Ombudsman.
If you consider that an infringement of the General Data Protection Regulation has occurred in the processing of your personal data, you have the right to lodge a complaint with a supervisory authority.
The complaint can also be lodged in a member state where you are a permanent resident or where you are employed.
Contact information for the Finnish national supervisory authority: Office of the Data Protection Ombudsman PL 800, Lintulahdenkuja 4, 00530 Helsinki tel. +358 29 566 6700 tietosuoja@om.fi www.tietosuoja.fi/en/
Right to restrict processing
The data subject has the right to request that the processing of their personal data is restricted for example if data stored in the filing system is erroneous. Requests should be sent to the responsible person of the filing system.
Right to object
The data subject has the right to request for personal data pertaining to them, and the data subject has the right to request for the rectification or erasure of said data. Request can be sent to the contact person of the filing system.
If you are acting as the contact person of a company or organisation, your data cannot be erased during this time.
The data subject has the right to prohibit the disclosure of processing of personal data for the purposes of direct marketing or other marketing, the right to demand the anonymization of data where applicable, as well as the right to be completely forgotten.
Tapio Virrantalo
044 313 5207
tapio.virrantalo@iivarimononen.fi